refund of fees but shall remain liable for any arrears of subscription then due.

(a) Any member whose subscription is six or more months in arrears shall cease to be

a member, but may be readmitted by consent of the Executive Committee on

payment of all arrears. Subscriptions in arrears shall be treated as debts due

to and recoverable by the Chamber.

(b) Any person who shall take the benefit of any law relating to insolvent debtors

shall cease to be a member of the Chamber, but after obtaining discharge may

on application be readmitted by the Executive Committee on payment of all

arrears.

(c) Any member may be expelled from the Chamber by votes of at least two-thirds

of the members present at a special meeting convened to consider the expulsion;

such meeting to consist of not less than ten members. Notice in writing setting

forth the grounds of complaint against the member is to be sent to all members

at least seven days before the meeting.

(d) A Life Member or Honorary Member whose conduct is found prejudicial to the

Chamber by resolution of the Executive Committee, confirmed at a General

Meeting, may have such Life or Honorary Membership withdrawn.

(e) A member who is expelled from membership of the Chamber, may appeal

against that expulsion by giving notice to the Secretary of such intention within

14 days after the day on which the decision to expel was made.

(f) When such notice of intention is given, the Chamber at a General Meeting may,

after having afforded the expelled member a reasonable opportunity to be

heard by the Chamber, confirm or set aside the decision to expel that member.

(a) The affairs of the Chamber shall be managed by an Executive Committee

consisting of a President, a Vice President, a Treasurer, a Secretary and

not less than four members, all of whom shall be elected for one year at the

Annual General Meeting of the Chamber.

(b) The Secretary may be a member of the Chamber or can be an employee.

The Executive Committee may grant leave of absence to any member of the

Executive Committee for such term as it deems fit.

The Executive Committee by resolution may declare vacant the seat of any of

its members if the Executive Committee member dies, resigns, or if absent from

three consecutive meetings without leave of absence, or has been expelled from

the Chamber, and shall fill the vacancy for the remainder of such term. Should

the vacancy be that of President, the newly-elected President shall be entitled to

be ex-officio member of the Executive Committee for the current year. The

Executive Committee shall report to the next general meeting of the Chamber.

(a) Candidates for positions in the Executive Committee must be nominated and

elected at a general meeting of the Chamber, and in the event of more than

one candidate being nominated for any office, the office shall be determined

by ballot in the following order: President, Vice- President, Treasurer,

Secretary, Committee Members.

(b) Where a ballot is necessary, the Secretary shall deliver to each member

attending the Annual General Meeting a ballot paper and the members shall

each write thereon the name of the candidate they nominate, but should any

member nominate more than one then that vote will be held informal. The

voting papers shall be counted by scrutineers appointed by the meeting,

who will count the votes and report the result to the Chairperson.

(c) Should an equal number of votes be recorded for two or more candidates,

the Chairperson may, with regard to these candidates decide either to take

a second ballot or exercise a casting vote in addition to an ordinary vote, or

determined by lot, who is to be elected.

(a) The Executive Committee shall meet at least ten per year.

(b) Special meetings of the Executive Committee may be called by the

President, or in the absence of the President, by the Vice-President and

shall be called by either of them on requisition signed by three members

of the Executive Committee.

(c) Members of the Executive Committee are requested, but not required,

to advise the Secretary of any business which they wish to bring forward

at meetings, so that an agenda paper for the information of members may

be prepared.

(d) Voting rights at these meetings are restricted to Executive Committee

Members only.

The Executive Committee shall have the power to:

(a) Appoint suspend and dismiss the servants of the Chamber, and from time

to time fix their respective remuneration and duties; and

(b) Rent premises at such rent and on such terms as may be deemed most

expedient; and

(c) Obtain legal advice on any matters within the objects of the Chamber, and

(d) Appoint sub-committees from members of the Chamber for special

purposes. Such sub-committees shall include at least one member of the

Executive Committee, the President or Acting President being ex-officio

a member of all sub-committees; and

(e) Control and manage the income and expenditure and all other affairs and

concerns of the Chamber, subject to these Rules; and

(f) Make by-laws for the regulation of the affairs and proceedings of the

Chamber, such by-laws not to be inconsistent with these Rules.

New members are required to attend two meetings before obtaining the right

to vote.

Subject to these Rules, members shall have a deliberative vote which may be

exercised if they are present, in person; or, if not present, either.

(a) By postal vote; or

(b) By proxy.

A member may appoint in writing (which may be transmitted by facsimile, or

delivered by hand or post) another person to be the proxy, to attend and vote

on behalf of the appointing member.

(a) General Meetings of the Chamber shall be held quarterly (except where

otherwise decided by the Executive Committee) for the purpose of

discussing any measure or subjects of public interest which may arise,

and the Executive Committee shall select the subjects for discussion at

such meetings. Any matter not on the agenda paper may be brought

forward by a member of the Chamber and discussed at the General

Meeting subject to normal procedures.

(b) Seven clear days written notice shall be given to members of general

meetings.

(c) All questions, unless otherwise provided for in these Rules, shall be

decided by the votes of a majority of the members present.

(d) At all general meetings of the Chamber five shall form a quorum.

(a) The President, or in the absence of the President a Vice-President, may

whenever they deem fit, and shall upon requisition of seven members of

the Chamber made in writing and stating the objects for which the

meeting is to be called, convene a special general meeting.

(b) If in the case of a requisition a Special General Meeting is not convened

within ten days of its receipt, the requisitionists may themselves convene

such a meeting, and the expense of so convening the same shall be

defrayed by the Chamber. Notice of such a meeting, stating the objects,

shall be given by circular to all members of the Chamber.

(c) Mininum of ten members for a quorum.

The Annual General Meeting shall be held during the month of September, and

the business of such a meeting shall (in addition to the election of officers and

such other business as may be set forth in the by-laws of the Chamber) be to

receive the reports of the President and Treasurer, and a duly audited statement

of the accounts of the Chamber for the financial year ending on the last day of

June. The Secretary shall place before the members documents showing:

(a) The number of new members for the year, and

(b) The number of those who ceased to be members of the Chamber during

the year, and

(c) The total number of members; and

(d) A list of attendances of each member of the Executive Committee for

the year; and

(e) Such information as may be necessary to enable the meeting to make a

determination of the fees for the ensuing year.

(f) Minimum of ten members to form a quorum.

The Annual subscription due to the Chamber from each member shall be such

amount as may be determined at the Annual General Meeting or the amount

from time to time decided by the Executive Committee to be payable by that

member for which purpose membership may be classified into different classes.

Notice to members shall be deemed sufficient when notice is provided to the

address in the register of members maintained by the Secretary in accordance

with The Act.

Motions on notice may be voted for by writing via facsimile transmission or

post or personal delivery to the Secretary if the member does not attend the

meeting. At least 7 days notice of such motions shall be given to all members.

At the Annual General Meeting an Auditor, who shall be a duly qualified

practising accountant, shall be appointed for the ensuing year.

Members of the Chamber having a question or matter to be considered shall

be entitled to attend any ordinary meeting of the Executive Committee and bring

forward the subject for discussion. The Executive Committee shall also have

the power to require the attendance of any such member for the purpose of

affording any necessary explanation or information. Such member shall not

be entitled to vote, and shall, if requested by the Chairperson, withdraw from

the meeting while the Executive Committee deliberate and decide upon the

matter.

At all meetings unless those present unanimously otherwise agree, the President

or in the absence of the President the Acting President or the Vice-President,

shall chair the meeting and shall have a casting vote besides deliberative vote,

but if none of the three attend within ten minutes of the approved time, the

members present shall elect a chairperson, who shall have a similar privilege in

voting.

The Chamber shall have a Common Seal, which shall be kept in the custody of

the Secretary at the office of the Chamber. Such Seal shall only be used and

affixed in each case pursuant to a resolution of the Executive Committee, and

then in the presence of the President or Vice-President and the Secretary.

Both persons present at the using and affixing of such Seal shall thereupon

countersign the document to which it has been affixed.

A member may at any reasonable time and by appointment inspect the books,

documents, records and securities of the Chamber which are kept in the custody

of the Secretary at the office of the Chamber.

All payments shall be made on the authority of the Executive Committee

by cheques to be signed by the Treasurer and one other of the Executive

Committee.

(a) The Chamber may not alter or rescind these Rules, or make additional

Rules, unless in accordance with the procedure set out in Sections 17,

18 and 19 of The Act.

(b) These Rules bind every member of the Chamber.

The Association may be dissolved or wound up by resolution at any general or

special meeting called for such a purpose on the vote of three quarters of the members present and entitled to vote.

If, on the winding up of the Association, any property of the Association remains

after satisfaction of the debts and liabilities of the Association and the costs,

charges and expenses of that winding up, that property shall be distributed

to another incorporated association having objects similar to those of the

Association.

The Executive Committee shall be the sole authority for the interpretation of

these Rules and Regulations and of the By-laws and Regulations which the

Executive Committee is authorised and empowered to make and the decision of

the Executive Committee upon question of interpretation or by any matter

affecting the Association and not provided for by these rules and regulations or by

the rules and regulations made herein, shall be final and conclusive.

The business at all meetings of the Chamber shall be taken in the following order:

(a) Confirmation of Minutes and discussion of relative business.

(b) Correspondence.

(c) Passing of Accounts.

(d) Postponed Business.

(e) Business of which notice has been given.

It shall be the duty of the Secretary to have the minutes of all meetings ready for

confirmation at the succeeding meeting. The Secretary shall give notices of all

meetings as directed by the President.

It shall be the duty of the treasurer to maintain a set of records to provide an

accurate record of the Chambers’ financial affairs and position and auditable

trail.

Provide for each meeting a financial statement detailed receipts and expenses

and current cash balance.

To receive moneys and make payments as lawfully directed by the Executive

Committee.

Public statements on behalf of the Chamber should be made by the President

or expressed delegate.